ARTIST-IN-THE-CLASSROOM GRANTS
GRANT APPLICATION OPEN through APRIL 7, 2023
The Artist-in-the-Classroom Grant provides funding for elementary schools in the Salt Lake City School District to support the placement of professional artists in the classroom during school hours. This residency program is designed to augment existing arts activities during the school-day and should not be used for after-school programming.
Grant Amount: $3,000
Application Opens: Wednesday, March 1, 2023 at 8:00 a.m.
Application Closes: Friday, April 7, 2023 at 11:59 p.m.
This Grant Program is open for submissions through April 7, 2023, 11:59 p.m.
OVERVIEW
We aim to distribute approximately $30,000. Grants will be $3,000 and distributed based on adherence to the Funding Guidance, as well as the Evaluation Criteria detailed below.
ABOUT OUR FUNDING
The City Arts Grant program is generously supported each year in the Salt Lake City Mayor’s
proposed budget, which is subsequently approved by a vote of the Salt Lake City Council. In 2022,
the Artist-in-the-Classroom Grant program distributed 7 grants to individual artists supporting
elementary schools, each funded with a $3,000 grant. We anticipate total funds available in this
year’s cycle to equal approximately $30,000.
ABOUT OUR CITY ARTS GRANTS PROGRAM
For decades, the Salt Lake City Arts Council has administered the City Arts Grants Program,
distributing millions of dollars to countless arts and culture organizations and individual artists.
The program is designed to provide financial support for arts programs and projects in Salt Lake
City.
Please read the Program Guidelines thoroughly as substantial changes have been made.
Applications for the Artist-in-the-Classroom Grant Program must be submitted and administered by an elementary school faculty or administrator, in close partnership with a pre-selected individual artist OR arts-based nonprofit organization, who meets all of the following Eligibility Criteria at the time of submission:
If a school does not have a pre-selected artist we suggest reviewing Utah Division of Arts and Museums Teaching Artist Roster for potential artists to engage. Please reach out to our staff with any questions you may have.
ELIGIBILITY CRITERIA
Eligibility Criteria at the time of submission:
Elementary School Criteria:
1. Maintains a physical, brick and mortar, building within the boundaries of Salt Lake City;
2. Maintains accreditation with the Salt Lake School District (Including Charter Schools);
3. Is prepared to administer the grant during the 2023-2024 academic year.
Individual Artist OR Arts-Based Nonprofit Organization:
1. Is legally able to receive taxable income in the U.S. (e.g. citizen, green card holder, and/or
permanent resident who can provide a W9 and SSN or ITIN)
2. OR maintains a 501(c)(3) nonprofit organization with an EIN;
3. Is 18 years of age or older;
Funds cannot be expended for the following activities and/or expenses:
1. Expenses incurred outside of the grant timeline (Sep 1, 2023 through Aug 31, 2024);
2. Activities already underway or completed before the grant timeline;
3. Expenses incurred for the purposes of debt reduction;
4. Sub granting to other artists or organizations.
5. Employment of an artist or instructor currently employed by the district;
6. Expenses related to administrative or overhead costs;
7. Expenses related to the indirect costs of the school.
ADDITIONAL REQUIREMENTS
Additional eligibility and/or limitations may be added at any time with written notice to funded projects. Both the artist and school must meet prior to applying. If funded, artists must work with the school to complete a Memorandum of Understanding (MOU) and an Independent Contractor form. All artists who work unsupervised must go through a background check. This is required by the district, and is not administered or approved by Arts Council staff.
School’s Responsibility:
1. Select the individual artist or arts-based 501(c)3 nonprofit organization;
2. Plan and manage activities during the residency in partnership with the artist;
3. Complete and submit all grant documents.
The principal may authorize another individual (e.g. a parent, teacher, artist, or PTA member) to submit the
application, however the final report must be completed by a school administrator/educator or the principal.
4. Complete and submit the required letter of agreement from the principal of the school. The template can be found here.
5. Ensure the artist has all required district documents to work with students.
We envision that these funds are utilized by an artist, in partnership with a school, to enhance arts activities in the classroom, not replace. Potential fund usage can be, but is not limited to, the following projects;
- We envision that these funds are utilized by an artist, in partnership with a school, to enhance
arts activities in the classroom, not replace. Potential fund usage can be, but is not limited to, the
following projects;
1. Grant funds are paid directly to the artist. Please specify if the artist will be required to
provide supplies related to the residency from the grant award. Generally, artists should be
compensated no less than $30 per hour;
2. Each school may only apply for one grant. Be sure to check with your school’s faculty and
administrative staff to ensure your school submits only one application;
3. The Artist-in-the-Classroom Grant does not require any in-kind or cash match. However,
schools are welcome to and should indicate these additional funds in the budget portion of the
application.
• Guidelines Released: Tuesday, Feb 28, 2023 at 8:00 a.m.
• Application Opens: Wednesday, Mar 1, 2023 at 8:00 a.m.
• Application Closes: Friday, Apr 7, 2023 at 11:59 p.m.
• Salt Lake Arts Council Committee Review Process: Apr 7, 2023 through Apr 28, 2023
• Preliminary Notification*: Friday, May 19, 2023 before 5:00 p.m.
*The Artist-in-the-Classroom Grants will not be formally approved by our Board of Directors until August, but for
the purposes of planning, all applicants will be notified of the preliminary results of their application before this date.
• Salt Lake Arts Council Board Meeting: Wednesday, Aug 16, 2023 at 5:30 p.m.
• Written Grant Notification: Friday, Aug 25, 2023 before 5:00 p.m.
• Grant Agreement Form Acceptance: Friday, Sep 8, 2023 before 5:00 p.m.
• Grant Distribution of Funds: Wednesday, Sep 20, 2023
• Final Grant Distribution: Date based on completion and approval of Final Report.
• Final Report Due: 30 days after expenditure of the funds or no later than August 31, 2024.
All applications will be scored in accordance with our scoring rubric, found HERE. There will be a total of 50 points available for this grant program.
The breakdown of available points is as follows:
- Artists Qualifications: 10 Points Available
- Residency Description: 20 Points Available
- Description of Artist Instruction: 10 Points Available
- Team Approach: 10 Points Available
Total Points: 50 Points Available
Final funding decisions are made in consideration of the above Evaluation Criteria and resulting average score. However additional factors may be added in context with the available funds, applicants history of funding with our organization, and other areas as determined by the Committee
All applicants must submit information on the expected costs of the residency within the grant portal.
All questions or concerns regarding this grant program should be submitted in writing. Once submitted, please allow 2 business days for a response. Additionally, all questions and answers will be released for any applicant to see, unless such release includes sensitive personal information.
All questions and answers will be updated here as necessary.
Q: Does the principal have to submit the application
A: Anyone associated with the residency may submit the application, however the principal does need to sign a form with a project description and associated information regarding the residency. The template form can be found HERE.
From March 1, 2023 to March 28, 2023, three (3) days before the deadline, applicants are encouraged to schedule one (1) thirty (30) minute appointment. The purpose of this meeting is to ask questions which are not answered in the Program Guidelines or Frequently Asked Questions. We are happy to help you with any additional technical or adaptive questions or concerns you may have, as well as answer specific questions you might have regarding your materials or application. We are administrators of the Program and, as such, we have to maintain a level of fairness to all applicants.
