SUPERVISOR: Performing Arts Program Coordinator
EMPLOYMENT LENGTH: November 20, 2023-June 14, 2024
PART TIME/FULL TIME: Part-time Seasonal
COMPENSATION: $23-$26 per hour / Sign on & Completion Bonus Eligible/ Cell Phone Stipend and Working Equipment Provided
NOTE: Projected hours for the duration of employment are approximately 750 Hours with hours worked each week varying depending on demand, with an anticipated average hours worked at 20, beginning with fewer hours and progressively increasing as the festival approaches.
This job is a lead position assisting in the planning and production of the Living Traditions Festival, a free and public festival which has served upwards of 35,000 members of the public each year for 37 years. This position is responsible for the development and execution of all production related activities for our annual, Living Traditions Festival. The Production Lead directly supports the Performing Arts Program Coordinator, operating as a team leader and festival planner, among other duties as assigned.
Event Planning & Development
- Meet with Performing Arts Program Coordinator and other key festival staff to carefully develop and discuss festival timelines, budgets, and production needs;
- Review, inventory, and organize production equipment necessary for festival execution and determine if additional production equipment is needed for successful festival operations;
- In partnership with Performing Arts Program Coordinator, identify and secure all necessary permits and licenses for successful execution of the Living Traditions Festival;
- Coordinate with Vendor Leads regarding permitting requirements and vendor production requests;
- Develop key festival documents related to production efforts, including but not limited to, (1) site maps, (2) production budgets, (3) production timelines, and (4) staffing documents;
- Serve as key staff responsible for responding to and attending to any production-related needs and activity, including but not limited to, (1) contract development and implementation for contractors, (2) hiring and onboarding of festival production staff, (3) monitoring and reporting on festival production progress and key related issues, and (4) evaluation and improvement of processes and activities related to festival production;
- Demonstrate a high level of attention to detail and professionalism in assisting with financial, invoicing, and contractual obligations.
Event Execution & Monitoring
- Oversee distribution and set-up of canopies/tents, stages, tables, chairs, barricades, banners, associated displays, and garbage & recycling cans around event grounds;
- Lead all festival production staff in the successful execution of related plans, timelines, and production efforts;
- Install environmental graphics & directional signage around event grounds, ensuring a high degree of professionalism and quality production standards are met;
- Ensure ADA standards are met and all agreed upon accessibility components are in place;
- Manage setup of beverage stations, artist green rooms, and vendor areas;
- Monitor radio transmissions, respond to calls for production assistance and troubleshoot issues as they arise;
- Assist Stage Managers, audio vendors, and other related production contractors with stage changeover between artist performances, and other circumstances as needed;
- Strike and restoration of festival grounds in cooperation with production staff and other festival vendors, ensuring quality and precision while remaining safe and efficient.
Post-Festival Evaluation & Documentation
- In partnership with Performing Arts Program Coordinator and other key Arts Council staff, ensure that proper documentation of all production-related efforts is carefully reviewed and properly archived;
- Implement and monitor a post-festival assessment of production related activities;
- Ensure that all production related equipment has been recovered, inventoried, and assessed for damages, seeking replacements or repairs where needed.
- Coordinate all post-festival permitting fees and related charges with the Program Coordinator.
- Lead wrap meetings and conducts surveys with major vendors and stakeholders;
Other Duties as Assigned
- This may include preparation and planning for other festival positions and administrative logistics related to the production of the Living Traditions Festival.
- Must have experience in working for large scale festivals or events.
Knowledge, Skills, & Abilities
- Proficient in all Microsoft products (Word, Outlook, Excel, PowerPoint);
- Excellent communication and interpersonal skills (written & verbal) required;
- Professional and positive attitude and demeanor (tact, sensitivity, positivity, and diplomacy);
- Detail oriented, able to audit work to avoid mistakes, and perform tasks accurately;
- Ability to think and act quickly under pressure;
- Knowledge in project management and teamwork;
- Able to lift upwards of 75 pounds and sit or stand for prolonged periods of time;
To apply, please email a resume and cover letter to Katie Jenkins (She/Her) byThursday November 10, 2023.
Katie JenkinsInterim Performing Arts Program Coordinator Salt Lake City Arts Council