POSITION: Special Projects Lead

SUPERVISOR: Arts Program Coordinator

EMPLOYMENT LENGTH: February 7, 2021 – June 30, 2022

PART TIME/FULL TIME: Part-time Temporary

COMPENSATION: $22 – $28 per hour

Sign on & Completion Bonus Eligible

NOTE: Projected hours for the duration of employment are approximately 350 Hours with hours worked each week varying depending on demand, with an anticipated average hours worked at 20, beginning with fewer hours and progressively increasing as the festival approaches.

DESCRIPTION:

This job is a lead position assisting in the planning and production of the Living Traditions Festival, a free and public festival which has served upwards of 30,000 members of the public each year for 35 years. This position is responsible for the development and execution of all special project related activities for the festival, specifically developing, implementing, and promoting our Living Traditions School Day, which serves approximately 2,500 elementary school-aged children. This position directly supports the Arts Program Coordinator, operating as a team leader and festival planner, among other duties as assigned.

RESPONSIBILITIES:

Event Planning & Development

  • Meet with Arts Program Coordinator and other key festival staff to carefully develop and discuss festival timelines, budgets, and special project needs;
  • Review, inventory, and organize assets necessary for festival execution & determine if additional assets are needed, specifically as they relate to festival educational initiatives;
  • Develop key festival assets related to educational efforts, including but not limited to, (1) site maps, (2) educational brochures & schedules, (3) educational assets, (4) educational content & collateral for education partners, & (5) other needs as they arise;
  • Serve as key staff responsible for responding to and attending to any education-day related needs & activity, including but not limited to, (1) contract development for education partners, (2) monitoring & reporting on festival education day progress, & (3) evaluation & improvement of processes & activities related to festival education day;
  • Demonstrate a high level of attention to detail and professionalism in assisting with financial, invoicing, and contractual obligations related to our education day and other special projects as assigned.

Event Execution & Monitoring

  • Oversee School Day Program on Friday before the festival opens to the public. This includes but is not limited to (1) Ensuring safety of children and public with school bus drop-offs and pickups; (2) Helping to oversee and assign roles for School Day volunteers; (3) Ensuring proper setup of all vendors and participants prior to event opening; (4) Ensuring safety and movement of classes from one activity to another; (5) Working with Program Coordinator and Production Lead in the event of inclement weather to facilitate safe backup plan; (6) Oversee any necessary School Day cleanup prior to the festival opening to the public.
  • Monitor radio transmissions, respond to calls and troubleshoot issues as they arise;
  • Strike and restoration of festival grounds in cooperation with production staff and other festival vendors, ensuring quality and precision while remaining safe and efficient.

Post-Festival Evaluation & Documentation

  • In partnership with Arts Program Coordinator and other key staff, ensure that proper documentation of all special project efforts are carefully reviewed and properly archived;
  • Implement and monitor a post-festival assessment of special project related activities;
  • Ensure that all special project related assets have been recovered, inventoried, and assessed for damages, seeking replacements or repairs where needed.

Other Duties as Assigned

  • Primary responsibilities will center on our educational efforts. This primarily includes planning & executing on our annual school day;
  • Conduct research on assigned special projects;
  • Prepare reports or presentations for advisory committees, board meetings, etc.;
  • This may include preparation and planning for other festival positions and administrative logistics related to the production of the Living Traditions Festival.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE:

  • Experience with complex project management is preferred. During the festival, this position requires long hours & exposure to sometimes inclement weather;
  • Experience working with elementary school children;
  • Experience creating lesson plans and activities for elementary school children.

KNOWLEDGE, SKILLS, & ABILITIES:

  • Proficient in all Microsoft products (Word, Outlook, Excel, PowerPoint);
  • Excellent communication and interpersonal skills (written & verbal) required;
  • Professional & positive attitude and demeanor (tact, positivity, and diplomacy);
  • Detail oriented, able to audit work to avoid mistakes, and perform tasks accurately;
  • Able to lift upwards of 75 pounds and sit or stand for prolonged periods of time;
  • Must have a valid Driver’s License (may be required to use a personal vehicle).

To apply, please email a resume, in PDF format only, to Dawn Borchardt (She/Her) before 01/17, position will remain open until filled. Please no phone calls. If you are interested in multiple positions for the Living Traditions Festival, please specify in your email submission. Applicants are encouraged to apply for multiple positions if they meet the listed qualifications.

Dawn Borchardt ()

Arts Program Coordinator, Salt Lake City Arts Council

The mission of the Salt Lake City Arts Council is to promote, present, and support artists and arts organizations in order to facilitate the development of the arts and expand awareness, access, and engagement.