POSITION: Artist Relations Lead

SUPERVISOR: Arts Program Coordinator

EMPLOYMENT LENGTH: February 7, 2021 – June 30, 2022

PART TIME/FULL TIME: Part-time Temporary

COMPENSATION: $22 – $28 per hour

Sign on & Completion Bonus Eligible

NOTE: Projected hours for the duration of employment are approximately 500 Hours with hours worked each week varying depending on demand, with an anticipated average hours worked at 20, beginning with fewer hours and progressively increasing as the festival approaches.

DESCRIPTION:

This job is a lead position assisting in the planning and production of the Living Traditions Festival, a free and public festival which has served upwards of 30,000 members of the public each year for 35 years. This position is responsible for the development and execution of all activities related to individual artists and artists groups who perform in our annual, Living Traditions Festival. The Artist Relations Lead directly supports the Arts Program Coordinator, operating as a key team leader and festival planner, among other duties as assigned.

RESPONSIBILITIES:

Artist Relations

  • Meet with Arts Program Coordinator and other key festival staff to carefully develop and discuss festival timelines, budgets, and artist needs;
  • Sending out inquiries, requesting artist information, following up with artists, maintaining communication, negotiating artist fees, managing schedule of artists acts, etc.;
  • Once an artist is secured, gathering bios, photos, music, etc. for promotional materials;
  • Thoroughly read all artist contracts, careful to catch any discrepancies between contract and offer sheet;
  • Arrange contract meetings, when necessary, with Arts Program Coordinator and Production Lead to go over any specific concerns;
  • Set meetings with the Arts Program Coordinator to sign, copy, and send all contracts out in a timely manner;
  • Create and manage spreadsheets with all deposit/payment information to share with Arts Program Coordinator, Office Facilitator, and other key Arts Council staff;
  • Work closely with Office Facilitator on a weekly basis to arrange necessary payments;
  • Demonstrate a high level of attention to detail and professionalism in assisting with financial, invoicing, and contractual obligations;

Event Execution & Monitoring

  • Introduce artists, artists groups, and other key staff to production crew once onsite;
  • Generally make sure artists and artists groups have everything they need, maintaining availability to help when needed;
  • Monitor radio transmissions, respond to calls and troubleshoot issues as they arise;
  • Assist Stage Managers, audio vendors, and other related production contractors with stage changeover between artist performances, and other circumstances as needed;
  • Strike and restoration of festival grounds in cooperation with production staff and other festival vendors, ensuring quality and precision while remaining safe and efficient.

Post-Festival Evaluation & Documentation

  • In partnership with Arts Program Coordinator and other key staff, ensure proper documentation of all efforts are carefully reviewed and properly archived;
  • Implement and monitor a post-festival assessment of production related activities;
  • Ensure that all production related equipment has been recovered, inventoried, and assessed for damages, seeking replacements or repairs where needed.

Other Duties as Assigned

  • This may include preparation and planning for other festival positions and administrative logistics related to the production of the Living Traditions Festival and other events produced or managed by the Salt Lake City Arts Council Foundation.

REQUIRED QUALIFICATIONS:

Education & Experience:

  • Must have experience in working for large scale festivals or events. During the festival, this position requires long hours & exposure to sometimes inclement weather.

Knowledge, Skills, & Abilities:

  • Previous experience in the guest services or hospitality industry is preferred;
  • Knowledge of the local arts community is a plus;
  • Proficient in all Microsoft products (Word, Outlook, Excel, PowerPoint);
  • Excellent communication and interpersonal skills (written & verbal) required;
  • Professional & positive attitude (tact, sensitivity, positivity, and diplomacy);
  • Detail oriented, able to audit work to avoid mistakes, and perform tasks accurately;
  • Ability to think and act quickly under pressure;
  • Knowledge in project management and teamwork;
  • Able to lift upwards of 75 pounds and sit or stand for prolonged periods of time;
  • Must have a valid License (may be required to use a personal vehicle).

To apply, please email a resume, in PDF format only, to Dawn Borchardt (She/Her) before 01/17, position will remain open until filled. Please no phone calls. If you are interested in multiple positions for the Living Traditions Festival, please specify in your email submission. Applicants are encouraged to apply for multiple positions if they meet the listed qualifications.

Dawn Borchardt ()
Arts Program Coordinator, Salt Lake City Arts Council

The mission of the Salt Lake City Arts Council is to promote, present, and support artists and arts organizations in order to facilitate the development of the arts and expand awareness, access, and engagement.